Mac Basics: Backing up using Time Machine

Time Machine is the built-in backup feature of OS X. It keeps a copy of all your files, and remembers how your system looked on any given day so you can revisit your Mac as it appeared in the past.

Set Up Time Machine

Before you can use Time Machine, you need to select a backup destination. You can back up your files to:

  • an external hard drive connected to a USB, FireWire, or Thunderbolt port on your Mac
  • an external hard drive connected to the USB port of an AirPort Extreme 802.11ac
  • an AirPort Time Capsule or OS X Server on your network

Time Machine keeps hourly backups for the past 24 hours, daily backups for the past month, and weekly backups. The oldest backups are deleted when your backup drive becomes full.

Use Time Machine with external drives

Setting up Time Machine is as simple as connecting an external drive to your Mac. If you haven't already specified a backup device, Time Machine asks you when you connect a blank drive to your Mac if you want to use it for backing up.



  1. Click "Use as Backup Disk" to select this drive as your backup destination.
  2. Select the option to Encrypt backups if you want to prevent other users from accessing your backup without a password.
  3. Your Time Machine drive needs to be formatted as Mac OS X Extended (Journaled). If you select an NTFS or FAT-formatted drive, Time Machine prompts you to reformat the drive. Important: Reformatting erases any files on the destination drive. If you're not sure if you want to erase the drive you connected, choose a different drive.

Use Time Machine with an AirPort Time Capsule

If you have an AirPort Time Capsule on your network, you can use it as your Time Machine backup device. You need to set up your Airport Time Capsule first. See the documentation that came with your AirPort Time Capsule for information about using it on your network. Once your AirPort Time Capsule has been configured, use these steps to select it as your backup destination.



  1. Open Time Machine preferences and click Select Disk.
  2. From the sheet that appears, select the AirPort Time Capsule you want to use as your backup destination.
  3. Select the option to Encrypt Backups if you want to prevent other users from accessing your backup without a password.


Backing Up

Backing up happens automatically when your Time Machine drive is available.


About the First Backup

Your first backup may take a while, depending on how many files you have on your start up disk. You can continue to use your Mac while Time Machine is working. Time Machine displays a notification after your first backup is complete, or if any issues happen during the initial backup.


If you're using an Airport Time Capsule, your first backup might be faster if you leave your computer in the same room as your AirPort Time Capsule. Connecting an Ethernet cable between your Mac and one of the Ethernet ports on the AirPort Time Capsule can also speed up your first backup.

Automatic Backups

Once the first backup is completed, Time Machine automatically backs up files that have changed on your Mac since the last backup was performed. These backups happen when a connection between your Mac and the backup destination available. Your Mac can even perform these backups as a feature of Power Nap

The Time Machine menu in the menu bar lets you know when a backup is happening in the background. While a backup is in progress, the menu icon includes an additional arrow




in progress

cannot back up


You can check the status of your backup by clicking on the Time Machine icon in the menu bar. If you see a Time Machine icon that indicates a possible issue, click the icon to learn what is preventing Time Machine from backing up.



You can also manually start a Time Machine backup by selecting "Back up Now" from the Time Machine menu in the menu bar. Select this menu while pressing the Option key to see additional choices: verify your backup disk, or manually switch to a different backup disk.


Restoring data from Time Machine backups

With Time Machine, you can go "back in time" to restore files, versions of files, or your entire system. If Time Machine alerts you that your Time Machine backup disk can't be found, make sure your backup drive is connected and mounted.

Restoring specific files or folders

Switch to the Finder, and then choose Enter Time Machine from the Time Machine menu to see earlier versions of your files and folders.


Use the timeline on the right side of the window to reach a certain point back in time. The timeline shows the times of all backups on your backup drive. If you don’t know exactly when you deleted or changed a file, you can use the back arrow to tell Time Machine to travel through time to show you when that folder last changed.

You can also search for a file using a Finder window. From the Finder, enter Time Machine. Then, enter a search term in the search field of the Finder window. Use the back arrow to have Time Machine search through your backups to find what you are looking for.

To restore a file, select the file/folder and click the "Restore" button. The file will automatically be copied to the desktop or appropriate folder.  If the file you are restoring has another file in the same location with the same name, you will be prompted to choose which file to keep or keep both. Right-click or control-click on a file in the Time Machine window to see additional options.

If you're not sure if you're restoring the right version of a file, you can use Quick Look to preview the file's contents first. Highlight the file and press the Space Bar to take a closer look.

Restoring and reverting within apps

You can also revert to earlier versions of your documents from within apps. In apps that support this feature, open a file you want to revert and do one of the following:

  1. Choose Enter Time Machine from the Time Machine menu
  2. Choose File > Revert to > Browse All Versions
  3. Click the Time Machine icon in the Dock
Edited By: Joshua Thompson
Page last modified: 15 Oct 2018
Page created: 30 Oct 2017
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