Email with Remote Microsoft Outlook

Please note the below instructions only apply to those users how have not been migrated to Exchange 2010

 

What is it?

Microsoft Outlook can be installed on a staff member’s home computer and connect directly to their UCS mailbox, in a similar way to an on-campus PC. More specifically, the ‘Outlook Anywhere’ feature allows Microsoft Outlook 2003, 2007 and 2010 clients.

There are certain requirements for this feature:
Microsoft Windows XP, Vista, or 7
Microsoft Outlook 2003, 2007 or 2010.  
Note: If you have Office 2013 or Outlook for Mac this will not work with the version of Exchange server at UCS.  


Why do I want it?

If you regularly work from home and need to stay on top of e-mails, this is much, much faster and more convenient than Webmail.

How to configure Microsoft Outlook 2007/2010:

1. From Control Panel, open up Mail (under User Accounts for Vista/7). Click: Show Profiles if this option is shown

2. Select: Prompt for a profile to be used.

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Click: Add

3. For Profile Name, enter: UCS and click: OK

4. Check the box: Manually configure server settings or additional server types, and click: Next

5. Select: Microsoft Exchange, and click: Next. 

6. In the Exchange Server Settings window, for the Microsoft Exchange Server enter: exsrv2.ucs.ac.uk  and for Username enter: your staff username (for example: e00012345).  Do not click "Check Name" yet.  Before we can do that we have to setup more settings.  Click: More Settings button to do this. Click: OK to Microsoft Exchange Server. Note: If this computer was previously setup to NOT use Outlook Anywhere, you will need to clear the email username box, enter the username again, and click: Check Name again.

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7. In the More Settings window click: Connection tab, make sure that "Connect using my Local Area Network (LAN)" is selected and check "Connect to my Exchange mailbox using HTTP".  Now click: Exchange Proxy Settings button.

8. In the Exchange Proxy Settings window enter: webmail2.ucs.ac.uk as the URL to the proxy server for Exchange.  Make sure to check both boxes "On fast networks…" and “On slow networks…” options.  Under "Proxy authentication settings," use the drop-down box and select: Basic Authentication option.  Click: OK to close and then: OK again on the More Settings screen.

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9. Now you will be back at the main Exchange Server Settings window again.  This time you need to click: Check Name.  You will be asked for your username and password to authenticate.  Make sure to put ucs\ in front of your username.  Click: OK.

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10. when your account gets authenticated the Username should change and become underlined.  Now you are ready to click: Next and then: Finish.

How to configure Microsoft Outlook 2003:

1. From Control Panel, open up Mail (under User Accounts for Vista/7). Note: Click “Show Profiles” if this option is shown

2. Select: Prompt for a profile to be used. Click: Add

3. For Profile Name, enter: UCS and click: OK

4. Select: Add a new e-mail account and click: Next

5. Select: Microsoft Exchange Server, and click: Next

6. In the Exchange Server Settings window, enter: exsrv2.ucs.ac.uk for the Microsoft Exchange Server and for username enter your staff username (for example e00012345).  Do not click "Check Name" yet.  Before we can do that we have to setup more settings.  Click: the More Settings button, click: OK to confirm Exchange Server.

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7. In the More Settings window click: Connection tab.  Make sure that "Connect using my Local Area Network (LAN)" is selected and check "Connect to my Exchange mailbox using HTTP".  Click: Exchange Proxy Settings.

8. In the Exchange Proxy Settings window for Connection Settings type: webmail2.ucs.ac.uk.  Make sure to check both: "On fast networks… " and "On slow networks…" options and under Proxy authentication settings, use the drop-down box and select: "Basic Authentication" option.  Click: OK

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9. You are taken back to the More Settings window.  Now click: Security tab.  Here you need to check: Encrypt data between Microsoft Outlook and Microsoft Exchange Server and click: Apply and then: OK.

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10. Now you will be back at the main Exchange Server Settings window again.  This time you need to click: Check Name.  You will be asked for your username and password to authenticate.  Make sure to put ucs\ in front of your username.  Click: OK

11. Once you get authenticated your Username should change and become underlined.  Now you are ready to click Next and then Finish.

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